Clinch Valley Literacy Council

Committee

Project

Timeframe

Development and Fund Raising (Lynn, Robin, Bonnie)

Altrusa/Rotary Literacy Grant Press Release Public relations group will get it done (October 20)

October-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Altrusa/Rotary Literacy Grant Press Release Review by Council via e-mail (October 30)

October-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Altrusa/Rotary Literacy Grant Press Release Submit the press release to local papers. This assumes we have a press release list or that will need to be developed (November 8)

November-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Altrusa/Rotary Literacy Grant Program Get the submission guidelines and due dates

August-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Altrusa/Rotary Literacy Grant Program Brainstorm and determine what the Council wants to propose for the grant

September-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Altrusa/Rotary Literacy Grant Program Assign someone or 2 people to write the grant and prepare cover letter (1 month before due date -- 9/15/05)

September-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Altrusa/Rotary Literacy Grant Program Finalize and submit proposal and cover including signature of Council President. (Postmark by 10/15/05)

October-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Altrusa/Rotary Literacy Grant Program Review grant proposal by Council (Two weeks before due date 10/01/05)

October-06

Community Relations/Public Relations (Kay and Susan)

Christmas Parade Discuss which cities have parades and which areas the CVLC wants to participate in. Decide which parades to investigate for participation.

September-06

Community Relations/Public Relations (Kay and Susan)

Christmas Parade Make preliminary inquiry with each city about parades.

October-06

Community Relations/Public Relations (Kay and Susan)

Christmas Parade Recommendations from committee about parades. Get final CVLC decision. Committee to finalize project, organize give-aways, buy necessary materials, get volunteers, pay fees.

November-06

Community Relations/Public Relations (Kay and Susan)

Christmas Parade Arrive early, get the event organized with participants. Participate and then clean up and put away materials.

Day of Parade

Community Relations/Public Relations (Kay and Susan)

Christmas Parade Send email with final information about the parades.

Monday before Thanksgiving

Office Volunteers (Debbie)

Clerical recruitment Recruit 2 adults to be trained: phone information, make appointments, file all folders, some basic computer skills and no show calls.

August-06

Office Volunteers (Debbie)

Clerical recruitment Identify the specific work schedule for the volunteers.

September-06

Office Volunteers (Debbie)

Clerical recruitment Train volunteers at the office one morning (approximately 2 hours)

September-06

Office Volunteers (Debbie)

Clerical recruitment Develop replacement plan for the next year.

December-06

Customer Recruitment (Amanda and Debbie)

Event Freebies Decide what freebies are needed for various job fairs throughout the year. Ex: pens, pencils, pads, cups, etc. These should have CVLC name and logo, also the 457-7323 phone number.

August-06

Customer Recruitment (Amanda and Debbie)

Event Freebies Find desired freebies in catalog and write up an order form to submit to group.

August-06

Customer Recruitment (Amanda and Debbie)

Event Freebies Order Freebies Keep Freebies ready for all events during the year.

September-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Federal Funds Project Assign a person to do a search of grant opportunities (Lynn will do for 05-06)

June-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Federal Funds Project Create a list of opportunities

August-06

Community Relations/Public Relations (Kay and Susan)

Festivals/Events/Fairs Committee report on participation in D-J-F events. Present list of events for M-A-M at CVLC meeting. CVLC makes decision on participation in events.

January-06

Community Relations/Public Relations (Kay and Susan)

Festivals/Events/Fairs Committee report on participation in D-J-F events. Committee report to CVLC on M-A-M event preparation. Present budget request for M-A-M events

February-06

Community Relations/Public Relations (Kay and Susan)

Festivals/Events/Fairs Committee report on participation in M-A-M events. Begin research on upcoming events for J-J-A.

March-06

Community Relations/Public Relations (Kay and Susan)

Festivals/Events/Fairs Committee report on participation in M-A-M events. Present list of events for S-O-N at CVLC meeting. CVLC makes decision on participation in events.

April-06

Community Relations/Public Relations (Kay and Susan)

Festivals/Events/Fairs Committee report on participation in M-A-M events. Committee report to CVLC on J-J-A events. Present budget request for J-J-A events

May-06

Community Relations/Public Relations (Kay and Susan)

Festivals/Events/Fairs Committee report on participation in J-J-A events. Begin research on upcoming events for S-O-N

June-06

Community Relations/Public Relations (Kay and Susan)

Festivals/Events/Fairs Committee report on participation in J-J-A events. Present list of events for S-O-N at CVLC meeting. CVLC makes decision on participation in events.

July-06

Community Relations/Public Relations (Kay and Susan)

Festivals/Events/Fairs Committee report on participation in J-J-A events. Committee report to CVLC on S-O-N events. Present budget request for S-O-N events

August-06

Community Relations/Public Relations (Kay and Susan)

Festivals/Events/Fairs Committee report on participation in S-O-N events. Begin research on upcoming events for D-J-F

September-06

Community Relations/Public Relations (Kay and Susan)

Festivals/Events/Fairs Committee report on participation in S-O-N events Present list of events for D-J-F at CVLC meeting. CVLC makes decision on participation in events.

October-06

Community Relations/Public Relations (Kay and Susan)

Festivals/Events/Fairs Committee report on participation in S-O-N events. Committee report to CVLC on D-J-F preparation. Present budget request for D-J-F events

November-06

Community Relations/Public Relations (Kay and Susan)

Festivals/Events/Fairs Committee report on participation in D-J-F events. Begin research on upcoming events for M-A-M.

December-06

Customer Recruitment (Amanda and Debbie)

Flyers Distribute flyers to local stores – distribution ideas include: Inside grocery bags, on pizza boxes, display set up near lotto ticket sales, flyers posted at tanning beds, tobacco stores, WalMart, Kmart, etc. (Espeically in January, February, March)

January-06

Customer Recruitment (Amanda and Debbie)

Flyers This is a large on-going project that will take more than one person to keep going. It would be helpful if all members could participate in the distribution of flyers or displays to local stores, etc. (Especially in January, February, March)

January-06

Customer Recruitment (Amanda and Debbie)

Flyers Generate flyers to be distributed in various local stores, local venues. Flyers will need to be generated throughout the year to update information, offer new programs, follow new advertising themes (ie: back to school, free OPT tests in local areas, GED as Christmas gift) (Especially in January, February, March)

January-06

Customer Recruitment (Amanda and Debbie)

Flyers Distribute flyers to local stores – distribution ideas include: Inside grocery bags, on pizza boxes, display set up near lotto ticket sales, flyers posted at tanning beds, tobacco stores, WalMart, Kmart, etc. (Especially in August, September, October)

August-06

Customer Recruitment (Amanda and Debbie)

Flyers Generate flyers to be distributed in various local stores, local venues. Flyers will need to be generated throughout the year to update information, offer new programs, follow new advertising themes (ie: back to school, free OPT tests in local areas, GED as Christmas gift)(Especially in August, September, October)

August-06

Customer Recruitment (Amanda and Debbie)

Flyers This is a large on-going project that will take more than one person to keep going. It would be helpful if all members could participate in the distribution of flyers or displays to local stores, etc. (Especially in August, September, October)

August-06

Community Relations/Public Relations (Kay and Susan)

Graduation Set date and place for GED graduation in consultation with Anderson County Adult Basic Education director. Discuss possibilities for a speaker for the graduation ceremony. Begin preliminary search for graduation committee.

January-06

Community Relations/Public Relations (Kay and Susan)

Graduation Secure speaker for graduation and report at CVLC meeting. Submit preliminary graduation invitation to council. Submit first article to the press regarding graduation. Submit graduation information to community calendars in press

March-06

Community Relations/Public Relations (Kay and Susan)

Graduation Find out about the details needed for graduates (tassels, diplomas, caps and gowns.) See if CVLC needs to fund any of these things. Request funds from CVLC for graduation details needed by committee, i.e. stamps for invitations, etc. Schedule Public Television taping of GED graduation

May-06

Community Relations/Public Relations (Kay and Susan)

Graduation Send in second article or press notice about graduation.4b. Get a photographer (volunteer) scheduled for graduation. Send out invitations for graduation to all GED families. Find out if director of AE has any other needs for graduation.

July-06

Community Relations/Public Relations (Kay and Susan)

Graduation Design and print program for graduation. Locate items needed for ceremony (i.e. display, tablecloth, etc.)

September-06

Community Relations/Public Relations (Kay and Susan)

Graduation Submit article and picture to press about graduation.

October-06

Community Relations/Public Relations (Kay and Susan)

Graduation Committee arrives early to set up for graduation. Committee member and/or AE director greet speaker and take care of particulars. After ceremony, make sure details have been taken care of.

Day of Graduation

Development and Fund Raising (Lynn, Robin, Bonnie)

Grant Writing Opportunity Make assignments to pursue 1 or 2 likely opportunities

August-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Grant Writing Opportunity Share list of opportunities identified at a Council Work Session

August-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Grant Writing Opportunity Get details of application and develop timeline for each application

Undetermined

Literacy Volunteers (John)

Literacy volunteers Compile list of organizations to contact: churches, civic, clubs, AARP Chapters, other

September-06

Literacy Volunteers (John)

Literacy volunteers Contact literacy organizations that have tutor training programs and identify training videos, such as half-hour videos: Word Recognition and Comprehensive Strategies from Grass Roots Press

September-06

Literacy Volunteers (John)

Literacy volunteers Arrange schedule of speaking at meetings to inform organizations of goals and operation of the Council.

October-06

Literacy Volunteers (John)

Literacy volunteers Maintain contact with organizations until a list of about ten volunteers is obtained.

November-06

Literacy Volunteers (John)

Literacy volunteers Order and preview training videos.

November-06

Literacy Volunteers (John)

Literacy volunteers Schedule training session for first group of volunteers

December-06

Customer Recruitment (Amanda and Debbie)

Magnetic signs Design magnetic signs for ACAE office doors, vehicles.

August-06

Customer Recruitment (Amanda and Debbie)

Magnetic signs Call sign company for cost estimate for 4 signs.

August-06

Customer Recruitment (Amanda and Debbie)

Magnetic signs Propose expenditure to group / order signs.

September-06

Community Relations/Public Relations (Kay and Susan)

Media Notification After monthly meetings, write appropriate articles on what the CVLC is doing.Obtain pictures to accompany articles if appropriate. Email articles, pictures, etc. to director of AE who will forward them to the appropriate press outlets. Discuss and evaluate previous month’s publicity.

Monthly

Customer Recruitment (Amanda and Debbie)

OPT Outreach Advertise OPT in Local Area via local papers, radio stations – (Seating is limited to 10 persons per OPT)

Monthly/Quarterly

Customer Recruitment (Amanda and Debbie)

OPT Outreach Debbie W. gives OPT (Official Practice Test) schedules notary paperwork for those whose scores are sufficient to meet criteria OR schedules class for those who need work in a given area.

Monthly/Quarterly

Customer Recruitment (Amanda and Debbie)

OPT Outreach Schedule an OPT (Official Practice Test) with local community agencies: (Examples: Career Center, Oak Ridge; Lake City Community Center/Briceville Location; Norwood Community; etc. )

Monthly/Quarterly

Customer Recruitment (Amanda and Debbie)

Publicity Advertisements for various promotions: (EX: Free OPT in Local Area, New Class Starting, etc.) Write ad for various promotions.

Monthly

Customer Recruitment (Amanda and Debbie)

Publicity Contact local TV or Radio station, schedule interview for TV. OR – Fax Public Service Announcements to be read at the appropriate times for various promotions.

Monthly

Customer Recruitment (Amanda and Debbie)

Publicity Human interest stories for Oak Ridger and/or Courier: Write article, submit it to paper.

Monthly

Customer Recruitment (Amanda and Debbie)

Publicity Human interest stories for Oak Ridger and/or Courier: Choose two or three potential GED recipients who might be open to having their story told in the paper. Call and ask permission, get interview. This would also include an article about the GED graduates

Monthly

Development and Fund Raising (Lynn, Robin, Bonnie)

Recruitment project from surrounding counties Have coordinators either recruit a replacement or continue to serve at the end of the year OR make them ex officio, whichever seems more appropriate after the experience of the first year. (October 6)

October-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Recruitment project from surrounding counties Invite the coordinators from each other counties (Roane and Morgan to serve on Council for 1 year)

November-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Regional Fund Raising Opportunity Hold a meeting of interested Councils to determine if they want to do a joint activity and brain storm what it might be

Undetermined

Development and Fund Raising (Lynn, Robin, Bonnie)

Regional Fund Raising Opportunity Make contact with other local Councils and determine what they do for fund raising

Undetermined

Development and Fund Raising (Lynn, Robin, Bonnie)

Regional Fund Raising Opportunity Set up an intercouncil group to develop an activity.

Undetermined

Community Relations/Public Relations (Kay and Susan)

Tools Get suggestions for a tri-fold display for Fairs/Events/Festivals. Make (Update) a Tri-fold display about the CVLC.

February-06

Community Relations/Public Relations (Kay and Susan)

Tools Shows final tri-fold display to the CVLC. Discuss making/updating the CVLC brochure. Print (Update) Brochure about the CVLC.

March-06

Community Relations/Public Relations (Kay and Susan)

Tools Show final brochure to the CVLC. Discuss the give-aways needed for the calendar year. (i.e. candy, key-chains, pens, pads, etc.) Information from the Fair/Events/Festivals will help with this.

April-06

Development and Fund Raising (Lynn, Robin, Bonnie)

Yearly fundraising planning Arrange discussion with Coordinator to determine needs and what Council can do Review metrics she must respond to. (Have planning session in August)

August-06