|
Committee |
Project |
Timeframe |
|
Community Relations/Public
Relations (Kay and Susan) |
Festivals/Events/Fairs Committee
report on participation in D-J-F events.
Present list of events for M-A-M at CVLC meeting. CVLC makes decision on participation in
events. |
January-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Graduation Set date
and place for GED graduation in consultation with Anderson County Adult Basic
Education director. Discuss
possibilities for a speaker for the graduation ceremony. Begin preliminary search for graduation
committee. |
January-06 |
|
Customer Recruitment (Amanda
and Debbie) |
Flyers Distribute
flyers to local stores – distribution ideas include: Inside grocery bags, on
pizza boxes, display set up near lotto ticket sales, flyers posted at tanning
beds, tobacco stores, WalMart, Kmart, etc. (Espeically in January, February,
March) |
January-06 |
|
Customer Recruitment (Amanda
and Debbie) |
Flyers This is a
large on-going project that will take more than one person to keep going. It
would be helpful if all members could participate in the distribution of
flyers or displays to local stores, etc. (Especially in January, February,
March) |
January-06 |
|
Customer Recruitment (Amanda
and Debbie) |
Flyers Generate flyers to be distributed in various local
stores, local venues. Flyers will need to be generated throughout the year to
update information, offer new programs, follow new advertising themes (ie:
back to school, free OPT tests in local areas, GED as Christmas gift)
(Especially in January, February, March) |
January-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Festivals/Events/Fairs Committee
report on participation in D-J-F events. Committee report to CVLC on M-A-M
event preparation. Present budget
request for M-A-M events |
February-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Tools Get
suggestions for a tri-fold display for Fairs/Events/Festivals. Make (Update) a Tri-fold display about the
CVLC. |
February-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Festivals/Events/Fairs Committee
report on participation in M-A-M events.
Begin research on upcoming events for J-J-A. |
March-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Graduation Secure
speaker for graduation and report at CVLC meeting. Submit preliminary graduation invitation to council. Submit
first article to the press regarding graduation. Submit graduation
information to community calendars in press |
March-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Tools Shows final
tri-fold display to the CVLC. Discuss
making/updating the CVLC brochure. Print (Update) Brochure about the CVLC. |
March-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Festivals/Events/Fairs Committee
report on participation in M-A-M events.
Present list of events for S-O-N at CVLC meeting. CVLC makes decision on participation in
events. |
April-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Tools Show final
brochure to the CVLC. Discuss the
give-aways needed for the calendar year.
(i.e. candy, key-chains, pens, pads, etc.) Information from the Fair/Events/Festivals will help with
this. |
April-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Festivals/Events/Fairs Committee
report on participation in M-A-M events.
Committee report to CVLC on J-J-A events. Present budget request for J-J-A events |
May-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Graduation Find out
about the details needed for graduates (tassels, diplomas, caps and
gowns.) See if CVLC needs to fund any
of these things. Request funds from
CVLC for graduation details needed by committee, i.e. stamps for invitations,
etc. Schedule Public Television taping of GED graduation |
May-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Festivals/Events/Fairs Committee report
on participation in J-J-A events.
Begin research on upcoming events for S-O-N |
June-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Federal Funds Project Assign a
person to do a search of grant opportunities (Lynn will do for 05-06) |
June-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Festivals/Events/Fairs Committee
report on participation in J-J-A events.
Present list of events for S-O-N at CVLC meeting. CVLC makes decision on participation in
events. |
July-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Graduation Send in
second article or press notice about graduation.4b. Get a photographer (volunteer) scheduled for graduation. Send out invitations for graduation to all
GED families. Find out if director of AE has any other needs for graduation. |
July-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Festivals/Events/Fairs Committee
report on participation in J-J-A events. Committee report to CVLC on S-O-N
events. Present budget request for
S-O-N events |
August-06 |
|
Customer Recruitment (Amanda
and Debbie) |
Event Freebies Decide what
freebies are needed for various job fairs throughout the year. Ex: pens,
pencils, pads, cups, etc. These should have CVLC name and logo, also the
457-7323 phone number. |
August-06 |
|
Customer Recruitment (Amanda
and Debbie) |
Event Freebies Find desired
freebies in catalog and write up an order form to submit to group. |
August-06 |
|
Customer Recruitment (Amanda
and Debbie) |
Flyers Distribute
flyers to local stores – distribution ideas include: Inside grocery bags, on
pizza boxes, display set up near lotto ticket sales, flyers posted at tanning
beds, tobacco stores, WalMart, Kmart, etc. (Especially in August, September,
October) |
August-06 |
|
Customer Recruitment (Amanda
and Debbie) |
Flyers Generate
flyers to be distributed in various local stores, local venues. Flyers will
need to be generated throughout the year to update information, offer new
programs, follow new advertising themes (ie: back to school, free OPT tests
in local areas, GED as Christmas gift)(Especially in August, September,
October) |
August-06 |
|
Customer Recruitment (Amanda
and Debbie) |
Flyers This is a
large on-going project that will take more than one person to keep going. It
would be helpful if all members could participate in the distribution of
flyers or displays to local stores, etc. (Especially in August, September,
October) |
August-06 |
|
Customer Recruitment (Amanda
and Debbie) |
Magnetic signs Design
magnetic signs for ACAE office doors, vehicles. |
August-06 |
|
Customer Recruitment (Amanda
and Debbie) |
Magnetic signs Call sign company for cost estimate for 4 signs. |
August-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Altrusa/Rotary Literacy
Grant Program Get the submission guidelines and due
dates |
August-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Federal Funds Project Create a
list of opportunities |
August-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Grant Writing Opportunity Make
assignments to pursue 1 or 2 likely opportunities |
August-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Grant Writing Opportunity Share list
of opportunities identified at a Council Work Session |
August-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Yearly fundraising
planning Arrange discussion with Coordinator to determine needs and what
Council can do Review metrics she
must respond to. (Have planning
session in August) |
August-06 |
|
Office Volunteers (Debbie) |
Clerical recruitment Recruit 2
adults to be trained: phone information, make appointments, file all folders,
some basic computer skills and no show calls. |
August-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Christmas Parade Discuss
which cities have parades and which areas the CVLC wants to participate in. Decide
which parades to investigate for participation. |
September-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Festivals/Events/Fairs Committee
report on participation in S-O-N events.
Begin research on upcoming events for D-J-F |
September-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Graduation Design and
print program for graduation. Locate
items needed for ceremony (i.e. display, tablecloth, etc.) |
September-06 |
|
Customer Recruitment (Amanda
and Debbie) |
Event Freebies Order
Freebies Keep Freebies ready for all
events during the year. |
September-06 |
|
Customer Recruitment (Amanda
and Debbie) |
Magnetic signs Propose
expenditure to group / order signs. |
September-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Altrusa/Rotary Literacy
Grant Program Brainstorm and determine what the Council
wants to propose for the grant |
September-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Altrusa/Rotary Literacy
Grant Program Assign someone or 2
people to write the grant and prepare cover letter (1 month before due date -- 9/15/05) |
September-06 |
|
Literacy Volunteers (John) |
Literacy volunteers Compile list
of organizations to contact: churches,
civic, clubs, AARP Chapters, other |
September-06 |
|
Literacy Volunteers (John) |
Literacy volunteers Contact
literacy organizations that have tutor training programs and identify
training videos, such as half-hour videos: Word Recognition and Comprehensive
Strategies from Grass Roots Press |
September-06 |
|
Office Volunteers (Debbie) |
Clerical recruitment Identify the
specific work schedule for the
volunteers. |
September-06 |
|
Office Volunteers (Debbie) |
Clerical recruitment Train volunteers
at the office one morning (approximately 2 hours) |
September-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Altrusa/Rotary Literacy
Grant Press Release Public relations
group will get it done (October 20) |
October-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Altrusa/Rotary Literacy
Grant Press Release Review by
Council via e-mail (October 30) |
October-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Christmas Parade Make
preliminary inquiry with each city about parades. |
October-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Festivals/Events/Fairs Committee
report on participation in S-O-N events
Present list of events for D-J-F at CVLC meeting. CVLC makes decision on participation in
events. |
October-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Graduation Submit
article and picture to press about graduation. |
October-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Altrusa/Rotary Literacy
Grant Program Finalize and submit proposal and cover
including signature of Council President.
(Postmark by 10/15/05) |
October-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Altrusa/Rotary Literacy
Grant Program Review grant proposal by Council (Two
weeks before due date 10/01/05) |
October-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Recruitment project from
surrounding counties Have
coordinators either recruit a replacement or continue to serve at the end of
the year OR make them ex officio, whichever seems more appropriate after the
experience of the first year. (October 6) |
October-06 |
|
Literacy Volunteers (John) |
Literacy volunteers Arrange
schedule of speaking at meetings to inform organizations of goals and
operation of the Council. |
October-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Christmas Parade
Recommendations from committee about parades. Get final CVLC decision. Committee to finalize
project, organize give-aways, buy necessary materials, get volunteers, pay
fees. |
November-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Festivals/Events/Fairs Committee
report on participation in S-O-N events.
Committee report to CVLC on D-J-F preparation. Present budget request for D-J-F events |
November-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Altrusa/Rotary Literacy
Grant Press Release Submit the press release to local
papers. This assumes we have a press
release list or that will need to be developed (November 8) |
November-06 |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Recruitment project from
surrounding counties Invite the
coordinators from each other counties (Roane and Morgan to serve on Council
for 1 year) |
November-06 |
|
Literacy Volunteers (John) |
Literacy volunteers Maintain
contact with organizations until a list of about ten volunteers is obtained. |
November-06 |
|
Literacy Volunteers (John) |
Literacy volunteers Order and
preview training videos. |
November-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Festivals/Events/Fairs Committee
report on participation in D-J-F events.
Begin research on upcoming events for M-A-M. |
December-06 |
|
Literacy Volunteers (John) |
Literacy volunteers Schedule
training session for first group of volunteers |
December-06 |
|
Office Volunteers (Debbie) |
Clerical recruitment Develop
replacement plan for the next year. |
December-06 |
|
Community Relations/Public
Relations (Kay and Susan) |
Graduation Committee
arrives early to set up for graduation.
Committee member and/or AE director greet speaker and take care of
particulars. After ceremony, make
sure details have been taken care of. |
Day of Graduation |
|
Community Relations/Public
Relations (Kay and Susan) |
Christmas Parade Arrive
early, get the event organized with participants. Participate and then clean up and put away materials. |
Day of Parade |
|
Community Relations/Public
Relations (Kay and Susan) |
Christmas Parade Send email
with final information about the parades.
|
Monday before
Thanksgiving |
|
Community Relations/Public
Relations (Kay and Susan) |
Media Notification After monthly
meetings, write appropriate articles on what the CVLC is doing.Obtain
pictures to accompany articles if appropriate. Email articles, pictures, etc. to director of AE who will
forward them to the appropriate press outlets. Discuss and evaluate previous
month’s publicity. |
Monthly |
|
Customer Recruitment (Amanda
and Debbie) |
Publicity
Advertisements for various promotions: (EX: Free OPT in Local Area,
New Class Starting, etc.) Write ad for various promotions. |
Monthly |
|
Customer Recruitment (Amanda
and Debbie) |
Publicity Contact local
TV or Radio station, schedule interview for TV. OR – Fax Public Service
Announcements to be read at the appropriate times for various promotions. |
Monthly |
|
Customer Recruitment (Amanda
and Debbie) |
Publicity Human
interest stories for Oak Ridger and/or Courier: Write article, submit it to
paper. |
Monthly |
|
Customer Recruitment (Amanda
and Debbie) |
Publicity Human interest stories for Oak Ridger and/or
Courier: Choose two or three potential GED recipients who might be open to
having their story told in the paper. Call and ask permission, get interview.
This would also include an article about the GED graduates |
Monthly |
|
Customer Recruitment (Amanda
and Debbie) |
OPT Outreach Debbie W.
gives OPT (Official Practice Test) schedules notary paperwork for those whose
scores are sufficient to meet criteria
OR schedules class for those
who need work in a given area. |
Monthly/Quarterly |
|
Customer Recruitment (Amanda
and Debbie) |
OPT Outreach Advertise
OPT in Local Area via local papers, radio stations – (Seating is limited to
10 persons per OPT) |
Monthly/Quarterly |
|
Customer Recruitment (Amanda
and Debbie) |
OPT Outreach Schedule an
OPT (Official Practice Test) with local community agencies: (Examples: Career
Center, Oak Ridge; Lake City Community Center/Briceville Location; Norwood
Community; etc. ) |
Monthly/Quarterly |
|
Committee |
Project |
Timeframe |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Grant Writing Opportunity
Get details of application and develop timeline for each
application |
Undetermined |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Regional Fund Raising
Opportunity Hold a meeting of interested Councils to
determine if they want to do a joint activity and brain storm what it might
be |
Undetermined |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Regional Fund Raising
Opportunity Make contact with other local Councils and
determine what they do for fund raising |
Undetermined |
|
Development and Fund Raising
(Lynn, Robin, Bonnie) |
Regional Fund Raising
Opportunity Set up an intercouncil group to develop an
activity. |
Undetermined |