| Committee | Project | Timeframe |
| Community
Relations/Public Relations | Christmas
Parade Discuss which
cities have parades and which areas the CVLC wants to participate in. Decide which
parades to investigate for participation. | September-06 |
| Community
Relations/Public Relations | Christmas
Parade Make preliminary
inquiry with each city about parades. | October-06 |
| Community
Relations/Public Relations | Christmas
Parade Recommendations
from committee about parades. Get final CVLC decision. Committee to finalize
project, organize give-aways, buy necessary materials, get volunteers, pay fees.
| November-06 |
| Community
Relations/Public Relations | Christmas
Parade Arrive early,
get the event organized with participants. Participate and then clean up and put away materials. | Day
of Parade |
| Community
Relations/Public Relations | Christmas
Parade Send email
with final information about the parades. | Monday
before Thanksgiving |
| | | |
| Community
Relations/Public Relations | Festivals/Events/Fairs Committee report
on participation in D-J-F events. Present
list of events for M-A-M at CVLC meeting. CVLC makes decision on participation in events.
| January-06 |
| Community
Relations/Public Relations | Festivals/Events/Fairs
Committee report
on participation in D-J-F events. Committee report to CVLC on M-A-M event preparation.
Present budget request for M-A-M events | February-06 |
| Community
Relations/Public Relations | Festivals/Events/Fairs
Committee report
on participation in M-A-M events. Begin
research on upcoming events for J-J-A. | March-06 |
| Community
Relations/Public Relations | Festivals/Events/Fairs Committee report
on participation in M-A-M events. Present
list of events for S-O-N at CVLC meeting. CVLC makes decision on participation in events.
| April-06 |
| Community
Relations/Public Relations | Festivals/Events/Fairs Committee report
on participation in M-A-M events. Committee
report to CVLC on J-J-A events. Present budget request for J-J-A events | May-06 |
| Community
Relations/Public Relations | Festivals/Events/Fairs Committee report
on participation in J-J-A events. Begin
research on upcoming events for S-O-N | June-06 |
| Community
Relations/Public Relations | Festivals/Events/Fairs Committee
report on participation in J-J-A events. Present
list of events for S-O-N at CVLC meeting. CVLC makes decision on participation in events.
| July-06 |
| Community
Relations/Public Relations | Festivals/Events/Fairs Committee report
on participation in J-J-A events. Committee report to CVLC on S-O-N events.
Present budget request for S-O-N events | August-06 |
| Community
Relations/Public Relations | Festivals/Events/Fairs
Committee report
on participation in S-O-N events. Begin
research on upcoming events for D-J-F | September-06 |
| Community
Relations/Public Relations | Festivals/Events/Fairs Committee report
on participation in S-O-N events Present
list of events for D-J-F at CVLC meeting. CVLC makes decision on participation in events.
| October-06 |
| Community
Relations/Public Relations | Festivals/Events/Fairs
Committee report
on participation in S-O-N events. Committee
report to CVLC on D-J-F preparation. Present budget request for D-J-F events | November-06 |
| Community
Relations/Public Relations | Festivals/Events/Fairs
Committee report
on participation in D-J-F events. Begin
research on upcoming events for M-A-M. | December-06 |
| | | |
| Community
Relations/Public Relations | Graduation Set date and
place for GED graduation in consultation with Anderson County Adult Basic Education
director. Discuss possibilities for a
speaker for the graduation ceremony. Begin preliminary search for graduation committee.
| January-06 |
| Community
Relations/Public Relations | Graduation Secure speaker
for graduation and report at CVLC meeting. Submit preliminary graduation invitation to council. Submit first
article to the press regarding graduation. Submit graduation information to community
calendars in press | March-06 |
| Community
Relations/Public Relations | Graduation Find out about
the details needed for graduates (tassels, diplomas, caps and gowns.) See if CVLC needs to fund any of these things.
Request funds from CVLC for graduation details needed by committee, i.e.
stamps for invitations, etc. Schedule Public Television taping of GED graduation | May-06 |
| Community
Relations/Public Relations | Graduation Send in second
article or press notice about graduation.4b. Get a photographer (volunteer) scheduled for graduation. Send out invitations for graduation to all
GED families. Find out if director of AE has any other needs for graduation. | July-06 |
| Community
Relations/Public Relations | Graduation Design and
print program for graduation. Locate items
needed for ceremony (i.e. display, tablecloth, etc.) | September-06 |
| Community
Relations/Public Relations | Graduation Submit article
and picture to press about graduation. | October-06 |
| Community
Relations/Public Relations | Graduation Committee arrives
early to set up for graduation. Committee
member and/or AE director greet speaker and take care of particulars.
After ceremony, make sure details have been taken care of. | Day
of Graduation |
| | | |
| Community
Relations/Public Relations | Media
Notification After monthly
meetings, write appropriate articles on what the CVLC is doing.Obtain pictures
to accompany articles if appropriate. Email articles, pictures, etc. to director of AE who will forward
them to the appropriate press outlets. Discuss and evaluate previous month’s publicity. | Monthly |
| | | |
| Community
Relations/Public Relations | Tools Get suggestions
for a tri-fold display for Fairs/Events/Festivals. Make (Update) a Tri-fold display about the
CVLC. | February-06 |
| Community
Relations/Public Relations | Tools Shows final
tri-fold display to the CVLC. Discuss
making/updating the CVLC brochure. Print (Update) Brochure about the CVLC. | March-06 |
| Community
Relations/Public Relations | Tools
Show final brochure
to the CVLC. Discuss the give-aways needed
for the calendar year. (i.e. candy, key-chains,
pens, pads, etc.) Information from the Fair/Events/Festivals will help with this.
| April-06 |
| | | |
| Customer
Recruitment | Event
Freebies Decide what
freebies are needed for various job fairs throughout the year. Ex: pens, pencils,
pads, cups, etc. These should have CVLC name and logo, also the 457-7323 phone
number. | August-06 |
| Customer
Recruitment | Event
Freebies Find desired
freebies in catalog and write up an order form to submit to group. | August-06 |
| Customer
Recruitment | Event
Freebies Order Freebies
Keep Freebies ready for all events during the year. | September-06 |
| | | |
| Customer
Recruitment | Flyers Distribute
flyers to local stores – distribution ideas include: Inside grocery bags, on pizza
boxes, display set up near lotto ticket sales, flyers posted at tanning beds,
tobacco stores, WalMart, Kmart, etc. (Espeically in January, February, March) | January-06 |
| Customer
Recruitment | Flyers
This is a large
on-going project that will take more than one person to keep going. It would be
helpful if all members could participate in the distribution of flyers or displays
to local stores, etc. (Especially in January, February, March) | January-06 |
| Customer
Recruitment | Flyers
Generate flyers to be distributed in various local stores,
local venues. Flyers will need to be generated throughout the year to update information,
offer new programs, follow new advertising themes (ie: back to school, free OPT
tests in local areas, GED as Christmas gift) (Especially in January, February,
March) | January-06 |
| Customer
Recruitment | Flyers Distribute
flyers to local stores – distribution ideas include: Inside grocery bags, on pizza
boxes, display set up near lotto ticket sales, flyers posted at tanning beds,
tobacco stores, WalMart, Kmart, etc. (Especially in August, September, October) | August-06 |
| Customer
Recruitment | Flyers Generate
flyers to be distributed in various local stores, local venues. Flyers will need
to be generated throughout the year to update information, offer new programs,
follow new advertising themes (ie: back to school, free OPT tests in local areas,
GED as Christmas gift)(Especially in August, September, October) | August-06 |
| Customer
Recruitment | Flyers This is a large
on-going project that will take more than one person to keep going. It would be
helpful if all members could participate in the distribution of flyers or displays
to local stores, etc. (Especially in August, September, October) | August-06 |
| | | |
| Customer
Recruitment | Magnetic
signs Design magnetic
signs for ACAE office doors, vehicles. | August-06 |
| Customer
Recruitment | Magnetic
signs Call sign company for cost estimate for 4 signs. | August-06 |
| Customer
Recruitment | Magnetic
signs Propose expenditure
to group / order signs. | September-06 |
| | | |
| Customer
Recruitment | OPT
Outreach Debbie W. gives
OPT (Official Practice Test) schedules notary paperwork for those whose scores
are sufficient to meet criteria OR
schedules class for those who need work in a given area. | Monthly/Quarterly |
| Customer
Recruitment | OPT Outreach Advertise OPT
in Local Area via local papers, radio stations – (Seating is limited to 10 persons
per OPT) | Monthly/Quarterly |
| Customer
Recruitment | OPT
Outreach Schedule an
OPT (Official Practice Test) with local community agencies: (Examples: Career
Center, Oak Ridge; Lake City Community Center/Briceville Location; Norwood Community;
etc. ) | Monthly/Quarterly |
| | | |
| Customer
Recruitment | Publicity Advertisements
for various promotions: (EX: Free OPT in Local Area, New Class Starting, etc.)
Write ad for various promotions. | Monthly |
| Customer
Recruitment | Publicity
Contact local
TV or Radio station, schedule interview for TV. OR – Fax Public Service Announcements
to be read at the appropriate times for various promotions. | Monthly |
| Customer
Recruitment | Publicity Human
interest stories for Oak Ridger and/or Courier: Write article, submit it to paper. | Monthly |
| Customer
Recruitment | Publicity Human interest stories for Oak Ridger and/or Courier:
Choose two or three potential GED recipients who might be open to having their
story told in the paper. Call and ask permission, get interview. This would also
include an article about the GED graduates | Monthly |
| | | |
| Development
and Fund Raising | Altrusa/Rotary
Literacy Grant Press Release Public relations
group will get it done (October 20) | October-06 |
| Development
and Fund Raising | Altrusa/Rotary
Literacy Grant Press Release Review by
Council via e-mail (October 30) | October-06 |
| Development
and Fund Raising | Altrusa/Rotary
Literacy Grant Press Release Submit the press release to local papers.
This assumes we have a press release list or that will need to be developed (November 8) | November-06 |
| | | |
| Development
and Fund Raising | Altrusa/Rotary
Literacy Grant Program Get the submission guidelines and due dates | August-06 |
| Development
and Fund Raising | Altrusa/Rotary
Literacy Grant Program Brainstorm and determine what the Council
wants to propose for the grant | September-06 |
| Development
and Fund Raising | Altrusa/Rotary
Literacy Grant Program Assign someone
or 2 people to write the grant and prepare cover letter (1 month before due date -- 9/15/05) | September-06 |
| Development
and Fund Raising | Altrusa/Rotary
Literacy Grant Program Finalize and submit proposal and cover including
signature of Council President. (Postmark
by 10/15/05) | October-06 |
| Development
and Fund Raising | Altrusa/Rotary
Literacy Grant Program Review grant proposal by Council (Two weeks
before due date 10/01/05) | October-06 |
| | | |
| Development
and Fund Raising | Federal
Funds Project Assign a person
to do a search of grant opportunities (Lynn will do for 05-06) | June-06 |
| Development
and Fund Raising | Federal
Funds Project Create a list
of opportunities | August-06 |
| | | |
| Development
and Fund Raising | Grant
Writing Opportunity Make assignments
to pursue 1 or 2 likely opportunities | August-06 |
| Development
and Fund Raising | Grant
Writing Opportunity Share list
of opportunities identified at a Council Work Session | August-06 |
| Development
and Fund Raising | Grant
Writing Opportunity Get details of application and develop timeline for each application | Undetermined |
| | | |
| Development
and Fund Raising | Recruitment
project from surrounding counties Have
coordinators either recruit a replacement or continue to serve at the end of the
year OR make them ex officio, whichever seems more appropriate after the experience
of the first year. (October 6) | October-06 |
| Development
and Fund Raising | Recruitment
project from surrounding counties Invite
the coordinators from each other counties (Roane and Morgan to serve on Council
for 1 year) | November-06 |
| | | |
| Development
and Fund Raising | Regional
Fund Raising Opportunity Hold a meeting of interested Councils to
determine if they want to do a joint activity and brain storm what it might be | Undetermined |
| Development
and Fund Raising | Regional
Fund Raising Opportunity Make contact with other local Councils and
determine what they do for fund raising | Undetermined |
| Development
and Fund Raising | Regional
Fund Raising Opportunity Set up an intercouncil group to develop an
activity. | Undetermined |
| | | |
| Development
and Fund Raising | Yearly
fundraising planning Arrange discussion with Coordinator to determine needs and what
Council can do Review metrics she must
respond to. (Have planning session in
August) | August-06 |
| | | |
| Literacy
Volunteers | Literacy
volunteers Compile list
of organizations to contact: churches,
civic, clubs, AARP Chapters, other | September-06 |
| Literacy
Volunteers | Literacy
volunteers Contact literacy
organizations that have tutor training programs and identify training videos,
such as half-hour videos: Word Recognition and Comprehensive Strategies from Grass
Roots Press | September-06 |
| Literacy
Volunteers | Literacy
volunteers Arrange schedule
of speaking at meetings to inform organizations of goals and operation of the
Council. | October-06 |
| Literacy
Volunteers | Literacy
volunteers Maintain contact
with organizations until a list of about ten volunteers is obtained. | November-06 |
| Literacy
Volunteers | Literacy
volunteers Order and preview
training videos. | November-06 |
| Literacy
Volunteers | Literacy
volunteers Schedule training
session for first group of volunteers | December-06 |
| | | |
| Office
Volunteer | Clerical
recruitment Recruit 2 adults
to be trained: phone information, make appointments, file all folders, some basic
computer skills and no show calls. | August-06 |
| Office
Volunteers | Clerical
recruitment Identify the
specific work schedule for the volunteers. | September-06 |
| Office
Volunteers | Clerical
recruitment Train volunteers
at the office one morning (approximately 2 hours) | September-06 |
| Office
Volunteers | Clerical recruitment |